Consumable Supply Product Costs for Event Planning

Ask Drake

Grand Master Janitor, 30+ years

With the truly, humbling success of CleanlyRun (formerly CleanGuidePro), we’ve received a lot of questions (from companies all over the world) about a variety of topics in the janitorial industry. Today I’d like to share one that came from a janitorial client regarding supply considerations for event planning. Specifically, Consumable Supply Product Costs for special events.

A client asks: “For general planning purposes, how much paper product – (e.g. toilet paper, paper towels) – and soap should we budget for special events at our facility?”

People and Time:   Consumable Supply product cost per event is primarily based on the number of people at an event as well as the length/time of the event.   (The quality of the products is also a factor.)

General Math:  A rough Consumable Supply Cost estimate would be 18 cents per person/per day at an event that lasts for 3 to 4 hours. Longer events – ranging from 4 to 8 hours – increase the cost estimate to 25 cents per person/per day. For example, a 3-4 hour-long event with 1,200 attendees (at 18 cents per person) would cost $216 in Consumable Supplies. Likewise, an 8 hour event would run $300 (i.e. 1,200 * .25 ). Bottom line, longer events equal more toilet 🚽 use…

A Rule of Thumb for Consumable Supply Cost estimates:

  • 1-4 hour events:  18 cents per person (with a minimum $50.00 budget)
  • 4-8hour events:  25 cents per person

Hope this helps!

CleanGuidePro Successful bidderDrake

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